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• To support the effective commercial management of projects within the Rental Division by taking day-to-day responsibility for the commercial administration and financial control of an allocated portfolio, working within agreed authority levels and escalating material risks and decisions to the Commercial Manager. • The role will work directly with the Commercial Manager, Project Managers, site teams, clients, subcontractors and the wider Commercial team to ensure projects are commercially controlled, accurately reported and managed through to final account. • The role can provide a structured development pathway towards Quantity Surveyor level, with progression based on demonstrated capability and increasing ownership of project complexity, contractual matters and commercial responsibility.
• Previous experience in a quantity surveying, commercial or construction environment is desirable; candidates with relevant qualifications or transferable commercial experience will also be considered. • Ability to understand and interpret drawings, specifications and pricing information. • Awareness of construction contracts is required; experience of NEC, JCT or other relevant forms of contract is desirable. • Good numerical and analytical ability with strong attention to detail. • Good communication and interpersonal skills. • Ability to organise workload and manage competing priorities. • Confident using Microsoft Office, particularly Excel, Word and Outlook. • GCSE Mathematics and English at grade 4/C or above, or an equivalent qualification. • Experience of using IFS or a comparable enterprise resource planning or project management system is desirable.
Project Commercial Management • Take day-to-day commercial responsibility for an allocated portfolio of projects within agreed authority levels, with appropriate oversight from the Commercial Manager. • Maintain accurate project financial information, including revenue, costs, forecasts and margins. • Review project performance and identify commercial risks and opportunities. • Assist with the preparation and review of project budgets and forecasts. • Ensure commercial information is complete, accurate and kept up to date within IFS and any other approved project management systems, in accordance with internal reporting deadlines.
Applications, Valuations & Final Accounts • Prepare and submit accurate, fully supported applications for payment in accordance with contractual requirements and internal timescales. • Review payment certificates and client approvals. • Review subcontractor applications, valuations and payments. • Monitor project costs against approved orders and budgets. • Prepare, negotiate and support the agreement of final accounts within the required timescales and agreed authority levels. • Monitor retention and support the recovery of outstanding amounts.
Variations & Contract Administration • Identify, notify, record, value and track variations and changes through to agreement and recovery. • Maintain variation registers and ensure changes are properly documented. • Support the preparation of contractual notices and commercial correspondence. • Review contract terms, identify key commercial obligations and risks, and escalate matters outside agreed authority levels to the
Commercial Manager promptly. • Administration of NEC, JCT and other relevant contracts. • Prepare and review of subcontract orders to ensure they reflect the relevant requirements, obligations and risk allocation of the main contract.
Client & Project Team Liaison • Develop and maintain effective working relationships with clients, contractors, Project Managers, site teams and other internal stakeholders. • Attend site visits and project and commercial meetings as required, ensuring relevant actions and commercial matters are recorded and followed through. • Resolve day-to-day commercial issues promptly and professionally.
Cash Flow & Commercial Control • Support timely cash collection by following up outstanding applications, certificates, payments, retentions and unresolved commercial matters in line with internal timescales. • Maintain accurate records of outstanding applications, certificates, payments and retentions, and report exceptions in accordance with internal timescales. • Ensure Subcontract and purchase orders and subcontractor costs are accurately recorded and controlled. • Escalate significant cash collection issues to the Commercial Manager promptly and in accordance with internal reporting and recovery timelines.
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