Operations Administrator

Job Title Operations Administrator
Department Operations – Rental
Location Brandesburton
Reports To Document Controller (Admin Team Lead)

Supporting the Operations Team by ensuring all purchase orders and payments are provided to suppliers and sub-contractors for all Hire Projects.  Assisting with general administration across departments within the Hire Division as required

Experience, Qualifications & Training:

  • NVQ diploma in Administration (preferable not essential)
  • Previous experience of working in the Plant Hire or modular building industry (preferable but not essential)
  • PC Literate – including Microsoft Outlook, Word Excel and PowerPoint
  • Knowledge of systems used (not essential) – Oracle, Intelliview, SharePoint
  • Good interpersonal and telephone skills
  • Customer service orientated
  • Good organisational skills and the ability to work under pressure to deadlines with minimum supervision, individually and as part of a team.
  • Strong work ethic and keen eye for detail.
  • GCSE Maths and English

Principle Accountabilities including but not limited to:

Purchase Orders

  • To raise purchase orders for Hire Operations team once approved by project QS to create Small Works Orders / Variation Orders.
  • Raise payment certificates from payment applications from Sub-Contractors.
  • Manage Invoice on Holds for Hire Operations Admin team and Complete Invoice on Holds in a timely manner.
  • Chasing site managers for sub-contractor quotes.
  • Query invoices with site managers and suppliers.

Operations Manager Support:

  • Organising and minute take Hire Operations meetings.
  • Organising and collate site management costs on a weekly basis.
  • Keep project trackers up to date and send weekly report to Operations Manager.
  • Ability to create documents and reports for Senior Management.

Other Duties:

  • Reception cover as when needed.
  • Provide holiday / sickness cover for the Documentation Controller.
  • Uploading project documents to client portals. i.e. Conject.
  • Uploading and creating NCR’s to SharePoint.
  • Tracking Hire Operations holiday whereabouts.
  • Attend weekly team meetings and contribute to progress reports with Operations Administration team.
  • Manage high volume of ingoing and outgoing mail.

The above duties are neither exclusive nor exhaustive of the job and
additional accountabilities may be required and incorporated from time to time.

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