A more active marketplace and the steady increase of work won has seen an increase in demand on the Procurement Department. This, coupled with staff changes, has provided an excellent opportunity to review the way Department operates and to implement changes and improve the services offered to both internal and external customers.
To this end, concept to completion, Project Buying has been introduced. Buyers are allocated a project for which they are responsible from pre-contract stage – liaising with the Contract Managers so they can fully understand what elements the scheme entails - to post contract receipt - procuring materials to meet the needs of the manufacturing facility and the demands of materials for site.
To help achieve this, a more streamlined Procurement Schedule has been introduced. The Schedule is utilised, alongside the BOM, by the Buyer allocated to the project to define what materials are needed and the date they are required by. The Buyer uses the Schedule to drive the requirement for information i.e. drawings/bill of materials to enable materials to be procured and delivered in a timely manner to meet the production/on site programs…
The project cash sheets have also been further developed to enable the Buyer to have a clearer view of the financial aspect of the project to ensure that materials are being procured within budget and any problems are highlighted in a timely manner.
However, none of the above is of any use without a strong team of Buyers with a good understanding of internal processes. To facilitate this as we have several new starters, training has now started to be rolled out.